Data sharing agreement
This sets out how education performance data will be shared between:
•	any school* and Solihull council; and, optionally
•	Solihull Teaching school alliance
Principles
1.	Data analysis and evaluation are essential in supporting school improvement.  
2.	Schools can work together and/or with Solihull council to share learning and good practice.  This collaboration also helps provide support and improve capacity.
3.	Teaching schools have an important role to play in a school-led system and school improvement. 
4.	Responsible sharing of data and information between schools, teaching schools and with Solihull council is useful to support this collaboration.
5.	Aggregated data – from which it is not possible to identify individual schools or pupils – will be shared openly between all schools, Solihull teaching school alliance and Solihull council.  The scope of this information and how it is distributed is defined in appendix A. This information is public information.
6.	Some school analysis – where the individual school can be identified – is also shared and, again, will be made available openly to all schools, Solihull teaching school alliance and Solihull council.  The scope of this information and how it is distributed is also defined in appendix A.
7.	Some school performance information is private to each school and will only be shared between the individual school and Solihull council unless the school agrees that it be shared more widely.  The scope of this information is defined in appendix B.
8.	Analysis that is private to each school can also be shared between the individual school and Solihull teaching school alliance with the permission of the school. The scope of this information is defined in appendix B. 
9.	The Solihull teaching schools alliance must have explicit consent to share another school’s private information with any third party, unless it is DfE, who will already have access to this data through the national pupil database.  Consent should be sought in writing/email. 
10.	Data that can identify individual children will not be shared with the Solihull school teaching alliance.
11.	Schools and academies, Solihull teaching school alliance and Solihull council are separately responsible for the data and information they hold.  This includes information from others that has been shared.  Each is responsible for making sure that all information that is downloaded, stored or printed is appropriately protected.  Each will ensure that data encryption is used wherever reasonable.  Each organisation must make sure that information disposal is also secure.  
12.	All parties agree to maintain the accuracy of their own data as far as is reasonably possible and to share it as agreed or in a timely manner.
13.	All information will only be shared to improve outcomes for children and support schools.  Shared information must not be used to promote or advantage any school at the expense of any other.
Specific responsibilities
Solihull council
1.	The council’s uses information from: statutory data collections; voluntary collections agreed by schools; or, directly from DfE or its partners.
2.	Where possible, the council will cross-check information or analysis and contact schools where potential issues are identified to work together to resolve the issue.
3.	The council is responsible for curating information held on their systems and overseeing its storage and distribution.  They will work with schools to make sure that this process reflects schools’ needs.  Details of council systems and procedures related to them are set out in appendix C.
4.	The council will make sure that data analysis is accurate and available in a timely manner as far as reasonably possible.
5.	Solihull council is responsible for giving access to information held in council systems to support sharing between schools as agreed.   Solihull council will give access to staff as identified by each school.   
6.	Solihull council analyses will not be published as league tables but ordered to best serve the purpose of the users. For example, data focusing on deprivation issues would order educational establishments by an appropriate index of deprivation.
Each school
1.	Each school is responsible for making sure that this agreement is understood and followed by its staff and governors.
2.	Each headteacher will identify the staff in their school that need access to the school’s private information and that are trusted to have access to other schools’ private information.   
a.	Schools are responsible for reviewing access to make sure that information is secure.  Reviews must take place when a new headteacher starts at a school.
3.	Each school will provide accurate information to the others parties as far as reasonably possible. Where a school believes published analysis to be inaccurate, they will contact the other party so this can be investigated, and updated with the appropriate supporting evidence if required.
Solihull teaching school alliance
1.	The Solihull teaching school alliance must ensure this agreement is understood and followed by every member of staff.
2.	The Solihull teaching school alliance will specify what analysis they require in order to support school and academies in Solihull. Where the information is published within the shared area of the extranet this will be provided.  Where the information is published within the private area of the extranet, this will only be shared with the agreement of the school. 
3.	If any data discrepancy is identified by the Solihull teaching school alliance this will be reported for investigation and resolved. 
4.	The Solihull teaching school alliance will ensure that data analysis is produced in line with the DfE methodology, and is not used where it is not statistically robust.
5.	The Solihull teaching school alliance will not publish data as league tables but ordered to best serve the purpose of the users. For example, data focusing on deprivation issues would order educational establishments by an appropriate index of deprivation.
Breaches of this agreement
Breaches of this agreement will be referred to the school improvement group, who can impose sanctions as necessary. 
Withdrawing from this agreement 
Any school can withdraw from this agreement at any point.  The school is responsible for emailing edperfdata@solihull.gov.uk in writing if they wish to withdraw.  
Schools must delete all other schools’ data they have stored on their systems when they withdraw from this agreement.  This must be confirmed at that time in writing by emailing edperfdata@solihull.gov.uk.

Agreement
We agree to follow this data sharing agreement.
For [school name]	
Please choose one option	
I wish to share information with the Solihull Teaching school alliance. 		
I do not want to share our school’s private performance data with the Solihull teaching school alliance.		
Headteacher name 		
Headteacher signature	
	
Date		
For Solihull Metropolitan Borough Council	
Name 	Kate Sirrett	
Post title	Information Manager	
Signature		
Date	2 May 2019	
For Solihull teaching school alliance	
Name 	Clair McNeill	
Post title	Team leader for school improvement	
Signature		
Date	13/05/2019	

Appendix A – aggregated data and shared data
Scope 
These items will be reviewed on an annual basis in the spring term and ratified by the school improvement group. 
Analysis published in any Solihull borough shared folder
Early Year Foundation Stage Summary, all schools and collaborative comparisons
Phonics Summary, all schools and collaborative comparisons tables and graphs
Key Stage 1 Summary, all schools and collaborative comparison 
Early Years Foundation Stage Profile to Key Stage 1 Solihull conversion
Key Stage 2 Summary, all schools and collaborative comparison
Key Stage 1 to Key Stage 2 Solihull conversion
Key Stage 4 Summary, all schools and collaborative comparison
Analysis published in each school’s shared folder
Early Year Foundation Stage tables and graphs
Phonics Tables and Graphs
Key Stage 1 Tables and Graphs
Early Years Foundation Stage Profile to Key Stage 1 conversion tables
Key Stage 2 tables and graphs
Key Stage 1 to Key Stage 2 conversion tables
Key Stage 4 tables and graphs – Key thresholds
Key Stage 4 tables and graphs – Ebacc measures

Appendix B – private data
Scope 
These items will be reviewed on an annual basis in the spring term and ratified by the school improvement group. 
Analysis published in each school’s private folder
Early Years Foundation Stage detailed analysis by Learning Goal

Phonics detailed analysis

Key Stage 1 detailed analysis

Key Stage 2 detailed analysis

Key Stage 4 (Attainment and Progress) detailed analysis

Key Measures Primary/Secondary

School summary

IDSR

FFT Dashboards

Appendix C - council information systems
Systems
Solihull council will use the Solgrid extranet to share information. 
This will:
•	allow all parties to access the information regardless of and individual school’s technology; and
•	make sure that information is held securely.
All extranet users can access the Solihull council IT service desk for support.  
Extranet access - for Officers
School data and performance information on the extranet is available only to authorised officers.  It is only accessible where they:
•	have a business requirement to access the information;
•	undertake data processing/analysis; or
•	are responsible for site administration.