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Trips, visits and sporting events

Schools/settings should consider what reasonable adjustments they might make to enable children with medical needs to participate fully and safely on visits. It is best practice to carry out a risk assessment so that planning arrangements take account of any steps needed to ensure that children with medical conditions are included. This will require consultation with parents and pupils and advice from the relevant healthcare professional to ensure that children can participate safely.

Medication required during a trip should be carried by the child, if this is normal practice. If not, then a trained member of staff or the parent/carer should be present, either of whom can carry and administer the medication as necessary. Parent/carer must complete a consent form if their child requires any medication whilst on a trip or visit.

The form should include:

  • Name, address, date of birth and telephone number of participant.
  • The parents contact information.
  • An alternative contact with address and telephone numbers.
  • Any allergies / phobias the young person may have.
  • Any medication the young person is taking (dosage and administration).
  • Any recent illnesses or contagious or infectious diseases in the preceding weeks.
  • Name, address and telephone number of the young person’s GP.
  • Any special medical / dietary requirements.
  • Any other information that the parent thinks should be known
  • A statement of consent for the adults giving permission for your child to receive medical treatment in an emergency.
  • A dated signature agreeing to the visit, medical consent and to confirm that they have received the information and are willing for their child to participate

Medication provided by the parent must be accompanied with written directions for its use. All adults should have access to this information prior to the visit to enable sound judgements should a medical emergency arise. Team leaders should be comfortable with the administration of parental instructions when agreeing to accept young people as participants on a visit.

In addition to the above it may be necessary to include the following:

  • Relationship of the person giving consent to the participant, where names differ.
  • Signature of the participant agreeing to appropriate rules and a code of conduct if applicable.
  • Whether the young person suffers from travel sickness.

The  Outdoor Education Advisors Panel (OEAP)  provide further guidance on seeking consent and a range of other issues.

It is essential to inform all staff members involved with sporting activities, after school clubs or extra-curricular activities of the need for medication for specific pupils, and what to do should a medical emergency occur. The accessibility of medication, particularly for use in an emergency, will need to be considered.

Parent/carer should be advised to liaise separately with private wrap-around services regarding their children’s health needs.