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Solgrid for Solihull schools > Services for schools and academies > Records management and information

Records management and information

files-1614223_1280Records Management is another name for organising and managing your information, whether it is held on paper or held electronically.

The management of information and records is critical to the success and efficiency of any organisation, including schools and academies. It helps to ensure that accurate, up-to-date and easy to locate information and records, are available to be able to make informed decisions; it supports the creation of the evidence needed to account for these decisions, allowing schools to be open, transparent and accountable and prove compliance with any relevant statutory and regulatory requirements.

Records Management also supports compliance with the Data Protection Act, Freedom of Information Act, Environmental Information Regulations, associated standards and codes of practice.

We will help you manage your records and information by providing:

  • a day to day point of contact for schools and academies to deal with enquiries on records and information matters
  • training sessions and briefings on relevant policy, guidance and legislation
  • records retention schedules and ad hoc record retention advice, which take into account relevant compliance and school operational requirements
  • guidance and procedure documents on all aspects of records management
  • guidance and practical support in developing file plans for electronic records
  • support with handling and destroying confidential information.
  • help to schools to understand and comply with information governance legislation and respond to requests for information
  • off-site storage service for paper records.

When using this service you are accessing qualified and experienced staff; the Assistant Records Manager (Schools) is qualified to post-graduate level, has many years of experience working in the field of records management and possesses the industry recognised qualification BCS Certificate in Data Protection. The wider Information Governance team also have qualifications in Data Protection and Information Rights Law and Practice as well as many years’ worth of experience interpreting and applying records management standards and data protection, freedom of information and related legislation in the context of a local government and schools environment.

We know that managing your records and information can seem like a daunting task; we hope to provide some much needed clarity and help make it as easy as possible.